AI Voice Agents Purpose-Built for Allied Health Clinics

Automate Patient Referrals — From Inbox to Booked Appointment

AI-Powered Referral Management for Faster, Smarter Scheduling.

PATIENT READY

Every delay in your referral process risks losing a patient.

Even short delays between referral and contact can lead to missed appointments, longer waitlists, and frustrated patients. The longer it takes to follow up, the more likely they go elsewhere — or give up entirely.

Our AI Voice Agent Fixes That!

No more bottlenecks. No more manual follow-ups. Just a streamlined system that gets patients from referral to appointment — fast.

✅ Instant Referral Intake

Extracts patient info from email or ERMS and updates your PMS in real time.

✅ Immediate Contact

Our AI agent calls new patients within minutes of referral receipt — introducing your clinic, confirming details, and beginning the booking conversation.

✅ Direct Appointment Booking

Offers live availability and books the appointment directly into your PMS diary.

✅ Seamless Integration

Integrates directly into your PMS ( Gensolve, Cliniko, Nookal etc.)

SEE IT IN ACTION

Here’s what happens,
all within minutes of receiving a referral

1️⃣ Referral Received

A new referral arrives in your clinic’s inbox

1️⃣ Referral Received

A new referral arrives in your clinic’s inbox

1️⃣ Referral Received

A new referral arrives in your clinic’s inbox

2️⃣ AI Intake Activates

Our system scans the referral, extracts all relevant patient and provider details, and creates or updates the patient record in your PMS

2️⃣ AI Intake Activates

Our system scans the referral, extracts all relevant patient and provider details, and creates or updates the patient record in your PMS

2️⃣ AI Intake Activates

Our system scans the referral, extracts all relevant patient and provider details, and creates or updates the patient record in your PMS

3️⃣ AI Voice Agent Calls the Patient

The AI voice agent immediately calls the patient — introduces your clinic, confirms their referral reason, answers FAQs, and collects any missing info.

3️⃣ AI Voice Agent Calls the Patient

The AI voice agent immediately calls the patient — introduces your clinic, confirms their referral reason, answers FAQs, and collects any missing info.

3️⃣ AI Voice Agent Calls the Patient

The AI voice agent immediately calls the patient — introduces your clinic, confirms their referral reason, answers FAQs, and collects any missing info.

4️⃣Real-Time Scheduling

Using live availability pulled from your PMS, the AI offers appointment options and books the patient directly — no callback needed.

4️⃣Real-Time Scheduling

Using live availability pulled from your PMS, the AI offers appointment options and books the patient directly — no callback needed.

4️⃣Real-Time Scheduling

Using live availability pulled from your PMS, the AI offers appointment options and books the patient directly — no callback needed.

24/7

Referrals are followed up anytime

100%

Referrals Contacted Automatically

20

Handles Up to 20 Concurrent Calls

.🎥 Watch the System in Action
See how referrals go from inbox to appointment — in under 5 minutes.

In short, it’s referral-to-booked-appointment — fully automated.

No delays. No phone tag. No manual data entry. Just a streamlined, end-to-end system that handles the admin instantly and reliably — so your team can focus on delivering care, not chasing referrals.

BENEFITS

What This Means for Your Clinic

⏱️ Faster Referral-to-Appointment Times

Patients are contacted within minutes — not days.

⏱️ Faster Referral-to-Appointment Times

Patients are contacted within minutes — not days.

⏱️ Faster Referral-to-Appointment Times

Patients are contacted within minutes — not days.

🧑‍💻 Less Admin Load on Your Team

Free your staff from repetitive tasks and phone tag.

🧑‍💻 Less Admin Load on Your Team

Free your staff from repetitive tasks and phone tag.

🧑‍💻 Less Admin Load on Your Team

Free your staff from repetitive tasks and phone tag.

🧠 Fewer Errors from Manual Entry

Accurate data capture reduces risk of mistakes

🧠 Fewer Errors from Manual Entry

Accurate data capture reduces risk of mistakes

🧠 Fewer Errors from Manual Entry

Accurate data capture reduces risk of mistakes

😊 Better Experience for Every Patient

Quick, clear communication from the very first call.

😊 Better Experience for Every Patient

Quick, clear communication from the very first call.

😊 Better Experience for Every Patient

Quick, clear communication from the very first call.

💼 Stronger Relationships with Referrers

Fast follow-up shows professionalism and builds trust.

💼 Stronger Relationships with Referrers

Fast follow-up shows professionalism and builds trust.

💼 Stronger Relationships with Referrers

Fast follow-up shows professionalism and builds trust.

🔒 Consistent Messaging, Every Time

Patients get the same clear, professional experience — no matter who’s on shift.

🔒 Consistent Messaging, Every Time

Patients get the same clear, professional experience — no matter who’s on shift.

🔒 Consistent Messaging, Every Time

Patients get the same clear, professional experience — no matter who’s on shift.

INTEGRATION

Connects with Most PMS Platforms

Our AI Voice Agents integrate with most CRMs and practice management tools — and when needed, we build tailored solutions that work with your existing systems. No disruption, just intelligent automation that fits right in.

WANT MORE

Built for Referrals — But Flexible to Fit Your Clinic

Our AI Voice Agent is custom-built to handle referrals — and that’s where it delivers the most value. It reads referrals, contacts patients, and books them in.

Even if referrals aren’t a major issue for your clinic, our AI Voice Agent can still save your team hours every week by handling other admin-heavy tasks:

This isn’t a plug-and-play app — it’s a fully managed, clinic-specific solution.

📞 Answering your front desk phone line during busy periods or after hours

💬 Following up with web enquiries and contact form submissions instantly

❓Handling common patient questions (hours, location, services, etc.)

📅 Taking bookings over the phone — just like a human receptionist

REAL-WORLD RESULTS

From Facebook Lead To Booked Patient
In 60 Seconds

ECP Health Clinic wanted to stay ahead of the curve—so they plugged in our AI Voice Agent.

What happened next? Faster follow-ups, smoother bookings, and a calendar that filled itself.

📞 Calls Every Patient in 60 Seconds

No waiting. No ghosting. Just instant contact before they get distracted.

📞 Calls Every Patient in 60 Seconds

No waiting. No ghosting. Just instant contact before they get distracted.

📞 Calls Every Patient in 60 Seconds

No waiting. No ghosting. Just instant contact before they get distracted.

🗣️ Engages Like a Trained Rep

AI Voice Agent explains ECP therapy, pricing, answers objections and provides next steps like a trained rep.

🗣️ Engages Like a Trained Rep

AI Voice Agent explains ECP therapy, pricing, answers objections and provides next steps like a trained rep.

🗣️ Engages Like a Trained Rep

AI Voice Agent explains ECP therapy, pricing, answers objections and provides next steps like a trained rep.

📅 Books Appointments on Autopilot

No back-and-forth. No follow-ups. Just confirmed consultations filling your calendar.

📅 Books Appointments on Autopilot

No back-and-forth. No follow-ups. Just confirmed consultations filling your calendar.

📅 Books Appointments on Autopilot

No back-and-forth. No follow-ups. Just confirmed consultations filling your calendar.

See it in action below

Luke’s clinic was already busy — but managing every patient enquiry was time-consuming.

After adding our AI Voice Agent, 28 consults were booked in one week, without adding pressure to his team.
More bookings. No hiring. No extra effort

"We boosted appointment bookings by 60% in a single month. The AI Voice Agent feels like having a dependable team working 24/7 to keep our clinic running smoothly.”
– Luke, Business Owner

Every delay in your referral process risks losing a patient.

Our AI Voice Agent Fixes That!

✅ Instant Referral Intake

✅ Immediate Contact

✅ Direct Appointment Booking

✅ Seamless Integration

Here’s what happens,all within minutes of receiving a referral

1️⃣ Referral Received

1️⃣ Referral Received

1️⃣ Referral Received

2️⃣ AI Intake Activates

2️⃣ AI Intake Activates

2️⃣ AI Intake Activates

3️⃣ AI Voice Agent Calls the Patient

3️⃣ AI Voice Agent Calls the Patient

3️⃣ AI Voice Agent Calls the Patient

4️⃣Real-Time Scheduling

4️⃣Real-Time Scheduling

4️⃣Real-Time Scheduling

24/7

100%

20

.🎥 Watch the System in ActionSee how referrals go from inbox to appointment — in under 5 minutes.

In short, it’s referral-to-booked-appointment — fully automated.

What This Means for Your Clinic

⏱️ Faster Referral-to-Appointment Times

⏱️ Faster Referral-to-Appointment Times

⏱️ Faster Referral-to-Appointment Times

🧑‍💻 Less Admin Load on Your Team

🧑‍💻 Less Admin Load on Your Team

🧑‍💻 Less Admin Load on Your Team

🧠 Fewer Errors from Manual Entry

🧠 Fewer Errors from Manual Entry

🧠 Fewer Errors from Manual Entry

😊 Better Experience for Every Patient

😊 Better Experience for Every Patient

😊 Better Experience for Every Patient

💼 Stronger Relationships with Referrers

💼 Stronger Relationships with Referrers

💼 Stronger Relationships with Referrers

🔒 Consistent Messaging, Every Time

🔒 Consistent Messaging, Every Time

🔒 Consistent Messaging, Every Time

Connects with Most PMS Platforms

Built for Referrals — But Flexible to Fit Your Clinic

📞 Answering your front desk phone line during busy periods or after hours

📞 Answering your front desk phone line during busy periods or after hours

📞 Answering your front desk phone line during busy periods or after hours

💬 Following up with web enquiries and contact form submissions instantly

💬 Following up with web enquiries and contact form submissions instantly

💬 Following up with web enquiries and contact form submissions instantly

❓Handling common patient questions (hours, location, services, etc.)

❓Handling common patient questions (hours, location, services, etc.)

❓Handling common patient questions (hours, location, services, etc.)

📅 Taking bookings over the phone — just like a human receptionist

📅 Taking bookings over the phone — just like a human receptionist

📅 Taking bookings over the phone — just like a human receptionist

From Facebook Lead To Booked Patient In 60 Seconds

📞 Calls Every Patient in 60 Seconds

📞 Calls Every Patient in 60 Seconds

📞 Calls Every Patient in 60 Seconds

🗣️ Engages Like a Trained Rep

🗣️ Engages Like a Trained Rep

🗣️ Engages Like a Trained Rep

📅 Books Appointments on Autopilot

📅 Books Appointments on Autopilot

📅 Books Appointments on Autopilot

See it in action below

Luke’s clinic was already busy — but managing every patient enquiry was time-consuming.

Everything you need to know

Do patients complain about speaking with AI instead of a person?

What happens if the AI provides incorrect information?

What technologies power your AI Voice Agent?

Are there any contracts?

How much does it cost?

How secure is patient data with the AI voice agent?

How quickly can we get the AI voice agent set up?

Do patients complain about speaking with AI instead of a person?

What happens if the AI provides incorrect information?

What technologies power your AI Voice Agent?

Here’s what happens,
all within minutes of receiving a referral

.🎥 Watch the System in Action
See how referrals go from inbox to appointment — in under 5 minutes.

From Facebook Lead To Booked Patient
In 60 Seconds